Version: 2026-07-18.1 · Effective and last updated: July 18, 2026
1. Agreement, identity, and authority
By creating an account, accepting an invitation, selecting “I agree,” or using Stewardex, you agree to these Terms and the Acceptable Use Policy. If you act for an organization, you confirm that you are authorized to accept these Terms and manage information on its behalf. Stewardex™ operates from Salem, Oregon. The planned legal entity is Stewardex, LLC, but formation is not represented as complete until accepted by the Oregon Secretary of State. The final contracting identity and physical notice address will be identified in an order form before any public paid subscription is activated.
2. The service and changes
Stewardex provides church asset inventory, QR and barcode labeling, checkout, maintenance, reservations, audits, reporting, exports, account permissions, and related tools. We may improve or replace features. Pilot and preview features may change or be discontinued. For generally available paid functions, we will use reasonable efforts to avoid materially reducing core functionality during a prepaid term.
3. Accounts, roles, and security
Users must provide accurate information, keep credentials private, use individual accounts, and promptly report suspected unauthorized access. Subscription owners and administrators are responsible for invitations, roles, department access, removing former team members, validating exports, and activity performed through accounts they control. Stewardex support will never ask for a permanent password.
4. Customer data
As between the parties, the customer retains ownership of records and files it submits. The customer grants Stewardex a limited, nonexclusive right to host, process, reproduce, transmit, and back up that data only to operate, secure, support, and improve the service or comply with law. The customer must have a lawful basis and all rights needed to submit its content. The Privacy Policy explains processing, and an executed Data Processing Addendum may apply.
5. Stewardex ownership and feedback
Stewardex and its licensors retain all rights in the software, designs, documentation, trademarks, templates, methods, and service improvements, excluding customer data. No rights are granted except the limited right to use the service under these Terms. Voluntary feedback may be used without restriction or payment so long as Stewardex does not identify the customer or disclose its confidential information without permission.
6. Acceptable use and prohibited data
Users must follow the Acceptable Use Policy. Stewardex is not presently contracted to store payment-card data, medical records, pastoral counseling records, confidential donor financial details, government identifiers, or children’s information. Customers must not upload those categories unless Stewardex expressly agrees in writing to support them.
7. Fees, assets, users, and taxes
Paid plan limits, prices, billing periods, renewal terms, taxes, and cancellation terms will be displayed before purchase and incorporated through an order or checkout record. Standard pricing is based on asset capacity and does not limit administrators, editors, or users unless a written order says otherwise. Fees are nonrefundable except where the order or law requires. Customers are responsible for applicable transaction taxes other than taxes on Stewardex’s net income. A Legacy or lifetime membership applies only when explicitly designated in the account and remains subject to these Terms.
8. Renewal, cancellation, suspension, and closure
A paid subscription renews only as disclosed at checkout or in an order. The subscription owner may cancel renewal through available billing controls or support. Cancellation ordinarily takes effect at the end of the paid period. Stewardex may suspend access reasonably necessary to prevent harm, protect data or the service, comply with law, address nonpayment, or stop a material violation, and will provide notice and an opportunity to cure when circumstances allow.
9. Export, return, and deletion
Authorized administrators should export important records regularly and before closure. After a verified closure request, Stewardex will handle production data and protected backups according to the Privacy Policy, any executed DPA, and applicable law. Limited billing, security, audit, dispute, and legal records may be retained when reasonably necessary.
10. Confidentiality
Each party will use reasonable care to protect the other party’s nonpublic business, technical, security, and customer information and will use it only for the service relationship. Confidentiality does not apply to information lawfully known without restriction, independently developed, properly received from another source, or made public without breach. A legally compelled recipient may disclose information after giving notice when legally permitted.
11. Third-party services and hardware
Cloud platforms, authentication, email, payment, accounting integrations, printer drivers, browsers, devices, and networks are operated by others and may have separate terms. Stewardex does not control their availability. The customer is responsible for compatible hardware, media, drivers, printer calibration, accounting review, and instructions provided to optional integrations.
12. No professional advice
Asset values, depreciation estimates, readiness information, reports, and accounting exports are operational tools—not accounting, tax, legal, insurance, appraisal, or regulatory advice. Customers remain responsible for professional review and official records.
13. Warranties and disclaimers
Stewardex will provide any paid service with reasonable care and substantially as described. Except for an express written warranty and to the fullest extent allowed by law, the service is provided “as is” and “as available,” and implied warranties of merchantability, fitness, title, noninfringement, and uninterrupted or error-free operation are disclaimed. Mandatory rights that cannot be waived remain unaffected.
14. Limitation of liability
To the fullest extent allowed by law, neither party is liable for indirect, special, incidental, exemplary, punitive, or consequential damages, or lost profits, revenue, goodwill, or data. Each party’s total aggregate liability arising from the service will not exceed amounts the customer paid Stewardex for the affected service during the 12 months before the event; for free access, the proposed cap is US $100. This draft cap does not apply where liability cannot legally be limited and must be approved by counsel before paid launch.
15. Indemnity
The customer will defend and indemnify Stewardex from third-party claims arising from customer data, unlawful instructions, or the customer’s material violation of these Terms, to the extent caused by the customer. Stewardex will provide prompt notice, reasonable cooperation, and control of the defense subject to approval of any settlement imposing fault, payment, or ongoing duties on Stewardex. Any Stewardex intellectual-property indemnity for paid service will be stated in the signed order.
16. Governing law and disputes
Oregon law governs these Terms without regard to conflict-of-law rules. Subject to mandatory rights, disputes will be brought in the state courts located in Marion County, Oregon, or the United States District Court for the District of Oregon when federal jurisdiction exists. Before filing, each party will give written notice and allow 30 days for good-faith resolution, unless urgent injunctive relief is reasonably necessary. No arbitration or class-action waiver applies unless a later signed agreement approved by counsel expressly adds one.
17. General terms
Neither party is liable for delay caused by events beyond reasonable control, excluding payment duties. The customer may not assign these Terms without consent except with a merger or sale of substantially all relevant assets; Stewardex may assign them in connection with a reorganization or sale of the service. Notices may be delivered to the account email and Stewardex support address until a physical notice address is identified in an order. If one provision is unenforceable, the rest remains effective. Failure to enforce is not a waiver. Provisions that by nature should survive—including ownership, confidentiality, payment, disclaimers, liability, indemnity, and disputes—survive termination.
18. Changes and contact
Questions and notices may be sent to support@getstewardex.com. Material updates will be posted with a new version and communicated when appropriate. Stewardex may require users to accept a new version before continuing. An order, executed DPA, and these Terms form the agreement; a signed order controls a direct conflict.